Hiring Conditions

1. All monies received for “hire” of facilities are to be ringfenced and used within the maintenance budget.
2. Full payment is required at the time of booking and is non-refundable.
3. The person completing this form shall be considered the hirer and if hired on behalf of an organisation (society or club) then such organisation (society or club) shall be considered to be jointly and severally liable with the hirer.
4. The hirer shall not use the facilities for any purpose other than the stated “purpose of hire” shown on this form and shall not sub-hire or use the facilities or allow the same to be used for any unlawful purpose or do anything which may endanger the same or any insurance policies in respect thereof.
5. The hirer must ensure that all attending the session(s)/event(s) stay within the bounds of the loan (eg. the facilities hired). On no account should anyone enter any of the stables or onto the yard. Note: the main drive and outside the houses on public highway are NOT to be used for car parking.
6. The hirer must ensure that all animals engaged in the event or permitted to attend are in good health.
7. The hirer must read all fire notices exhibited and bring their contents to the attention of those attending. Smoking is NOT permitted anywhere on site.
8. NNWEC will not be responsible for any loss or damage arising out of the hiring or for any loss, damage or injury which may be incurred by any persons or animals using the facilities during the hiring.
9. The hirer shall indemnify NNWEC against any claim which may arise out of the hiring or which may be made by any persons using the facilities during the hiring in respect to loss, damage or injury and the hirer shall indemnify NNWEC for the cost of the repair for any damage done to any of the facilities which may occur during the period of or as a result of the hiring.
10. The hirer will leave the facilities in a clean and tidy state, ensuring all equipment is put away (jumps etc) & all appliances are switched off at the end of hire (lights etc) or additional charges of 25% will apply. Guidance on specific equipment will be given at the start of hire.
11. Regarding an equestrian event: no bedding/hay or droppings to be left in the car park.
12. Dogs on site by prior arrangement only. All dogs to be kept on leads outside the arena. Dog faeces must be picked up and disposed of at home/off site. NNWEC reserves the right to ban any dog should it be deemed necessary.
13. NNWEC reserves the right to cancel any booking (including communal room hire should there be infectious diseases reported in the area eg. strangles). A full refund or alternative date would be given/offered in this situation.
14. NNWEC reserves the right to decline any request.